Minimum English WhatsApp Brief Fields for a China MTM Factory
Minimum English WhatsApp Brief Fields for a China MTM Factory
This is not another “first inquiry hello” template. It is the minimum English field set so a China MTM / private-label partner can lock sample work without chasing you across three apps. Use it for MTM from 1 trials and for notes that later open bulk from 50.
Suggested image: phone screen with labeled brief fields next to a cloth swatch. Alt: "Minimum English WhatsApp brief fields for China MTM suit factory RFQ."
Field checklist table
Field Why it matters Example placeholder Country Prioritise + freight context Singapore / UK / US Monthly volume (approx) Capacity planning ~20 MTM / month; bulk later Track Dual MOQ MTM from 1 or bulk from 50 Cloth Clock start Mill+code / stock / CMT Construction Avoid remake Fused / half / full Garment Cutting Jkt+tr / 3-pc / jkt only Measurements Fit PDF / house block Photos Silhouette Front/side/back attached Soft need-by Planning Date — freight separate Question One clear ask Confirm sample window after locks
If a field is unknown, write TBD — do not omit the row. Silence is worse than TBD.
Copy-paste stub (fields only)
Hi Shi Yuan — English brief
Country: __
Monthly volume: __
Track: MTM from 1 / bulk from 50
Cloth: __
Construction: fused / half / full
Garment: __
Measurements: attached / TBD
Photos: attached / TBD
Soft need-by: __
Question: confirm sample 7–14 after locks
Attach files in the same thread. Do not say “I’ll email the rest” unless you also paste the file names here.
What these fields unlock
Once cloth + construction + measurements lock, sample sits in 7–14 days. Production after written seal sits in 14–21 days for bulk programmes. Production ≠ delivery.
Shops that skip construction force a remake. Shops that skip track force a second quote cycle between MTM from 1 and bulk from 50.
Private-label extras (only when relevant)
Add after the minimum set — do not replace it:
Label / packing art status
Size chart (for bulk from 50)
Seal ref (if you already sealed)
Ops links
MTM / private-label path: private label suit manufacturers
After brief, how work moves: process
Entity
Tianjin Shiyuan Tongchuang Technology Co., Ltd. · Chengxingwang Zhigu, Baodi District, Tianjin · acumenwear.com · WhatsApp +65 8013 8838. Not 仕原 / Baokang Rd / tjshiyuan.com. Overseas shops only. Acumenwear = export site for Shi Yuan Suit Factory.
Brief us on WhatsApp
Country | Monthly volume | MTM or bulk — then the field table.
FAQ
Q: Is English required?
A: For international WhatsApp +65, English fields keep locks searchable for both sides. Local language notes can attach; locks should stay in English labels.
Q: Can I send only photos?
A: Photos without cloth/construction/track still need a follow-up. Use the table once.
Q: Minimum for bulk from 50?
A: Same core fields + graded size chart + colourway qty + seal ref if you already sampled.
Worked example (hypothetical)
A Dubai boutique pasted the stub with half-canvas, mill code, and PDF form. Sample window confirmed as 7–14 after locks. They later added seal ref and opened bulk from 50 without rewriting the whole story.
Fields shops over-write (skip these)
Long brand manifesto before locks
Consumer retail price questions
“Match luxury house X exactly” with no tech note
Five colourways on a first MTM from 1 trial
Why “minimum fields” beat long intros
Factories quote and schedule from locks. Brand story can sit in a PDF; WhatsApp needs scannable fields. A 400-word intro with no construction line still requires a follow-up.
How to handle TBD without stalling
Write TBD on measurements only if you will attach the PDF within 24 hours. TBD on cloth means we cannot start the sample clock — say when cloth will be known.
Multi-person shops
If a fitter and a buyer both message us, name a single lock owner in the brief. Conflicting construction notes from two phones reset the sample path.
After fields: what “good reply” looks like
We should confirm: track (MTM from 1 or bulk from 50), missing items, and whether sample 7–14 can start after locks. If we only say “received,” ask for lock status explicitly.
Private-label vs MTM field weight
MTM from 1 weights measurements + photos. Bulk from 50 weights graded chart + colourway qty + seal ref. Same English labels; different attachments.
Language tips for non-native English shops
Use the table labels even if your notes under them are short. Labels travel; poetry does not. Numbers for volume can be ranges.
Link to process after send
Once fields land, work follows the process page: confirm → sample → seal → optional bulk. Do not invent a parallel email thread for the same locks unless you mirror every attachment.
Closing discipline
Send the field table once, then wait for lock confirmation. Editing five times in ten minutes creates version confusion. If you must revise, say revised brief and restate all locks.
Field order that reduces back-and-forth
Lead with country, volume, and track. Then cloth and construction. Measurements and photos last as attachments. Factories scan for locks first; burying them under a brand story slows the sample clock.
What we ignore (politely)
Consumer retail questions, unverified “match this luxury house” demands without a tech note, and requests to start cutting before measurements exist. Re-send the field table when that happens.
Sample clock reminder
Fields complete → locks confirmed → sample 7–14. Incomplete cloth or construction means the clock has not started. Say so in your own ops notes so your client timeline stays honest.
Bulk fields vs MTM fields
Same English labels. Bulk adds graded chart, colourway qty, and seal ref. MTM from 1 weights the measurement PDF. Do not send a bulk size run inside a first MTM from 1 trial unless you already sealed with us.
Saving the brief
Export the WhatsApp brief into your shop folder with the date. Next season’s buyer should not rebuild from memory. Consistency beats clever one-off messages.
Next step
WhatsApp the minimum English field set · houzhenying226@gmail.com
Fields first. Sample clock second.
